Another season of hospitality rooms is about to get under way. We usually started off with a trip in early March to State College for the State Hoop Shoot Contest where the season is officially started. Last year's was a success from what I heard related to me by people who made.
|Typical Hospitality Room Food Table|
|Chopped Vegetable Tray|
|Cubed Cheese Tray|
One year, the person in charge of the room at the State Convention then held at 7Springs only had a selection of fruit trays.
The year my husband was in charge of a smaller visit from the Grand Lodge a group of ladies from his work donated several boxes of assorted cookies that they had baked. The cookie trays looked like they belonged at a wedding.
|Pound Cake Trifle|
At conventions where we were not permitted to use electric roasters, we would bring sandwich rings and cut them into individual portions.
|Sandwich Ring sliced for serving.|
Having a good mixture of donated foods takes planning and a list of what is being brought needs to be worked on for months in advance of the event.
In recent years, we have been lucky enough to have a volunteer to handle the hospitality room who not only plans but also prepares his own selection of hot foods. It was great being able to come to the hospitality room between sessions and eat a ham barbecue or sloppy joe sandwich. That is what I call going above and beyond duty.
Another aspect of the room is having a good list of volunteers for bartenders and a list of when they will be on duty. Again, this means having someone available to slice and chop lemons and limes as well as having a nice selection of drinks available.
Once you have all your preparations in place and people to help with the room, you need to make up a schedule of when your room is going to be open to guests. It is important to leave time for yourself and the people helping you to get to meetings and other functions at the convention. The schedule for the room should be set and adhered to in order to give the people running it time to clean up and set up for the next time it will be open.
The reason for this blog is to point out that it isn't easy being in charge of the hospitality room. It takes careful planning and the help of many people to run efficiently. For all who attend the convention circuit, happy travel and happy socializing.